Your entire portfolio.
One dashboard.
Managing agents spend too much time on repetitive billing, manual follow-ups, and patchwork systems. VulaKomplex gives you a single platform for every complex in your portfolio — so you run more schemes without running more staff.
Flat R3000/month per block · Free onboarding · Data migration included
The portfolio problem
What managing agents tell us holds them back
A different system for every complex
One login. Every complex in your portfolio — billing, maintenance, communications, and financials — managed from a single dashboard.
Growth is capped by headcount
Automation handles the repetitive work — billing runs, reminders, maintenance routing — so you add complexes without adding staff.
Trustees want visibility without access to everything
Role-based access gives trustees a read-only view of their own complex — financials, maintenance, and communications — without touching other schemes in your portfolio.
Built for portfolio management
Everything your agency needs to scale
Every feature works across your whole portfolio — not just a single scheme.
Portfolio Dashboard
Every complex at a glance. Levy collection rates, open maintenance jobs, arrears balances, and upcoming billing runs across your entire portfolio — in one view.
Automated Levy Billing at Scale
Configure each complex's billing schedule once. Bills generate, issue, and deliver automatically across all schemes. Reminders fire without manual intervention.
Bulk WhatsApp & Email
Send scheme-wide notices, AGM reminders, and levy communications via WhatsApp and email — from the same platform where billing lives.
STSMA-Compliant Workflows
Alteration approvals, written resolutions, conduct violations, CSOS levies, and insurance records — every workflow built around what the Act requires.
Portfolio Analytics & Client Reporting
Per-complex and portfolio-level financial dashboards. AGM-ready reports that export cleanly — give trustees the transparency they need without building it yourself.
Maintenance Across All Schemes
Residents log queries directly. You assign contractors, track resolution, and close jobs with a full audit trail — across every complex you manage.
What you gain
More schemes. Same team. Better service.
- Single login for your entire client portfolio
- Per-complex billing with independent schedules
- Trustees get their own access — without seeing other schemes
- Bulk levy runs reduce billing time from days to minutes
- Portfolio-level arrears and collection rate reporting
- Onboarding support for migrating existing client data
Managing Agent
R3000 /month per block
Per block of 20 complexes or 600 units, whichever comes first
The full VulaKomplex suite, billed proportionally across your portfolio. No feature tiers — facility bookings, insurance and visitor access are optional add-ons.
Agency Partnership
Referring managing agents earn rewards for each new complex they bring on. Contact us to discuss a formal agency partnership.
Our Promise
60-Day UnKomplexicated™ Guarantee
Questions from managing agents
Common questions
Is there one plan for managing agents, or do we need to pick a tier?
One plan. Every managing agent gets the full VulaKomplex suite for their whole portfolio — there are no feature tiers to choose between. Pricing is R3000/month per block of 20 complexes or 600 units, whichever threshold is reached first, billed proportionally across your complexes.
Can trustees log in and see their complex without accessing others?
Yes. Trustees are assigned to their specific complex. They can view financials, maintenance, and communications for their scheme only. Your other clients' data is never visible to them.
Do we need to migrate existing data from our current system?
We include data migration support as part of onboarding. Bring your unit lists, owner details, and opening balances — we help structure the import so your schemes are live from day one.
Is there a partner or referral programme for agencies?
Yes. Managing agents who refer new complexes earn a referral reward. Agencies can apply for a formal partnership through our referral partner portal — which includes additional support, co-marketing, and volume benefits.
What does pricing look like for a portfolio?
R3000/month per block of 20 complexes or 600 units — whichever threshold your portfolio reaches first. Crossing either threshold triggers the next block automatically. That portfolio cost is billed proportionally across your complexes, so each complex still gets its own invoice sized by its share of your total portfolio units. Includes 10 WhatsApps/unit/month, with a 25/unit extended allowance available for +R5/unit/month. See a visual breakdown of the blocks at vulakomplex.co.za/pricing#fair-usage. Annual billing gives you 2 months free (an effective ~16.7% off). Larger agency portfolios can still qualify for custom commercial terms — contact us for a portfolio quote before onboarding.
Does VulaKomplex integrate with accounting software?
Yes. Every complex gets the native VulaKomplex general ledger built for body corporate accounting, included in the base price for every managing agent. Financial data also exports in formats compatible with most SA accounting packages, and integrations with Xero, QuickBooks Online and Sage are available — talk to us to get yours connected.
Ready to run your portfolio
the smarter way?
Book a personalised demo and we'll show you how VulaKomplex fits your agency's workflow — including data migration from your current system.
Want to share this with your trustees? See what trustees experience →